Accounting Assistant (Part-Time, 7.50 Hours/Week)

Reports to: Director, CWS IRP Jersey City Office
Team: Immigration and Refugee Program
Location: Jersey City, NJ
Grade: 3
Starting salary: $18.48 per hour
Status: Non-Exempt, Non-Bargaining Unit

Primary Purpose:

Provide accounting and financial support for Jersey City, NJ CWS Immigration and Refugee Program (IRP) office.

To Apply:

Please visit the link below to apply directly online to this position:

http://cws.applicantstack.com/x/apply/a2h9xbou4o55

Please note that CWS does not accept resumes for positions that are not posted.  All applicants are required to submit their resume using the on-line applicant tracking system.

Communications

CWS uses Applicant Stack for all communications, please be sure to check your e-mail frequently and please check your junk/spam folder.  Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.

Essential Duties: 

  • Review, process and record all local disbursements and enter necessary information into Quickbooks.
  • Collect monthly expense reports for Director’s approval and submit to CWS NY for processing.
  • Prepare monthly credit card statement reconciliations.
  • Review, process and submit vendor invoices to CWS NY for processing.
  • Prepare monthly USG grant reimbursement requests and submit to CWS NY Headquarters for processing. 
  • Receive, document and process all incoming funds and donations and submit to CWS Service Center for processing.
  • Manage inventory records and account for all bulk items purchased (transportation, household items, etc.) to ensure that all items are recorded in client account records.
  • Manage volunteer who copies check requests and checks for client files.
  • Track invoices for inventoried furniture and apply to clients accounts.
  • Reconcile bank account and send to CWS Service Center for processing.
  • Insure adequate bank account balance; request funds as necessary.
  • Quarterly prepare invoice for reimbursement of funds from program partners.
  • Quarterly request reimbursement donations spent from local bank account.
  • Monthly prepare spreadsheet for tracking budget vs. actual.
  • Annually prepare expense report for local foundation grants.

Qualifications:

Education:

High School diploma or equivalent. 

Experience:

Minimum of two (2) years work experience in accounting or finance.

Other skills:

Strong computer skills including proficiency in MS Office (Outlook, Excel, Word and Access), QuickBooks, and internet applications. 

Ability to work in a multi-cultural environment. 

Ability to give close attention to detail.

Competencies:

Communications: Able to communicate thoroughly and with self-confidence a broad range of information relating to program or department. Communicate detailed and/or technical information clearly, in writing and orally.

Constituent Relationships: Coordinate specific program activities with counterparts and include them in planning.
 
Job Knowledge: Understand general business practices that support individual and program performance.

Leadership: Accept accountability for assigned activities and adapt work style to perform independently or within a team.

Problem Solving: Determine the scope of problems, gather all necessary information, analyze impact on other areas.

Resource Building and Stewardship: Understand stewardship role in working within budget and monitoring finances. Prepare reports on program status relative to budget and finances.

Teamwork:  Network with other teams to discuss activities.


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